If you don't want to include holidays, you can delete the holidays from the list in the Holidays worksheet (see the instructions in that worksheet). If you select any option from the drop-down list other than "none" the holidays will be included as non-working days. You can edit the list of holidays via the Holidays worksheet. By default, the "Non-Working Days" option is set to "none." If you want the rotation pattern to skip holidays and weekends (the spreadsheet refers to these as "non-working days") then you can select the option that works for you from a drop down at the top of the worksheet. In addition to the pattern, you need to enter the date that the pattern starts. However, you can duplicate the worksheet to set up calendars for different employees or teams.įor example, the pattern "DDDDxxNNNNxxxx" would mean working 4 days in a row on the day shift (D), followed by 2 days off, followed by 4 days in a row on the night shift (N), followed by 4 days off. This spreadsheet was designed to display the work calendar for a single employee or team. You can change the legend to match what you want to use in your pattern. The letter or number for each shift is defined in the legend above the calendar. The shift rotation is defined as a pattern of letters or numbers consisting of "x" for days off and either a number or letter to indicate which shift you are working. This spreadsheet was designed based on the Rotation Schedule template, which does basically the same thing except shown in a different type of calendar layout. The work days are highlighted automatically in the yearly calendar using a technique known as Conditional Formatting. Determine what works best for your employees and make sure they all have easy access, and alert them when it’s posted.This template allows shift workers to create a yearly work calendar by defining a rotation pattern and a start date. ![]() You might want to post your employee schedule somewhere in the workplace while also sharing it digitally. This way, your template will be available for the next round of scheduling while maintaining a record of past employee schedules. This template allows shift workers to create a yearly work calendar by defining a rotation pattern and a start date. Once you have filled in your employee schedule template, save the spreadsheet as a new document with a different file name. For example, if your employees work one of three shifts, you could create a drop-down menu for each day with the three shift names to quickly click and assign rather than typing. To assist with automation, many spreadsheet programs allow you to create drop-down menus to make your scheduling more efficient. Tally up the number of hours assigned - or have your spreadsheet automate this - and fill in the "Total Hours" column if you have included it on your employee schedule template. Include either the shift name or the specific hours the person is expected to work. Populate the rest of the columns with the appropriate shifts. Write or sort the names alphabetically for your employees to easily find their names. The employee names will populate the first column below the "Employee" header. You can include these items if they are helpful to your employees. Some templates include a "Total hours" heading in the final column while some also tally pay. Add on if you are creating a biweekly or monthly schedule. ![]() By using Canva’s free templates, you just have to pick which type of calendar you prefer and start customizing. There are lots of different ways to keep on top of your schedule. Our calendar templates are free, professionally-designed and printable. If you are creating a weekly schedule, include the days of operation for a week (with dates) in the column headings. With Canva’s online calendar templates, you can create your own personalized schedule. ![]() ![]() The first column heading will be "Employee" followed by column headings for the workdays that need to be filled. Title it "Employee Schedule Template." Save your new spreadsheet. If not using a prefilled template, begin by opening a new spreadsheet on your computer. Here are steps to create an employee work schedule: 1. How to create a work schedule for employees
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